Attendance Policy Template

# Attendance Policy

This policy establishes attendance requirements, working hours, and procedures to ensure productivity while complying with applicable labour laws.

2.1 Standard Hours • General shift: 9:00 AM - 6:00 PM (1 hour lunch break) • Net working hours: 8 hours per day, 48 hours per week • Flexi-hours: Core hours 10:00 AM - 4:00 PM; complete 8 hours between 7:00 AM - 8:00 PM • Weekend: Saturday and Sunday (or as per roster) 2.2 Shift Workers • Morning shift: 6:00 AM - 2:00 PM • Afternoon shift: 2:00 PM - 10:00 PM • Night shift: 10:00 PM - 6:00 AM (night shift allowance applicable) • Weekly off: Rotational as per shift roster

• Biometric: Mandatory for all employees • Frequency: In and out punches required • Missing punch: Report to HR within 24 hours; form submission required • Proxy punching: Strictly prohibited; grounds for disciplinary action • Remote workers: Clock-in via HRMS portal

4.1 Grace Period • 10 minutes grace period per day • 3 instances of late coming per month allowed without deduction • Beyond 3: Half-day CL deduction per instance 4.2 Definitions • Late: Arrival after 9:10 AM (or shift start + 10 min) • Half-day: Arrival after 11:00 AM • Absent: No show without prior intimation

• Prior approval from manager required • Unauthorised early leaving: Half-day deduction • Emergency: Inform manager within 1 hour

6.1 Eligibility • Work beyond 8 hours per day or 48 hours per week • Prior approval from manager required (except emergencies) 6.2 Compensation • Option 1: 2x normal hourly rate • Option 2: Compensatory off (1:1 ratio) within 60 days • Cap: Maximum 50 hours overtime per quarter • Exemptions: Managers and supervisors (as per law) 6.3 Calculation • Hourly rate = Monthly gross / (26 days × 8 hours) • Overtime pay = Hourly rate × 2 × Overtime hours

• Weekly off: One full day per week (as per roster) • Compulsory national holidays: Republic Day, Independence Day, Gandhi Jayanti • Festival holidays: As per state notification (8-10 days) • Working on weekly off/holiday: Compensatory off or overtime pay

• Sick leave: As per entitlement • Casual leave: Maximum 3 days during probation • Earned leave: Not applicable during probation • Unauthorised absence: Grounds for termination

• Maintained by HR electronically • Employees can view via self-service portal • Discrepancies to be reported within 7 days • Final attendance: Basis for payroll processing

• Shops and Establishments Act (respective state) • Factories Act, 1948 (where applicable) • Minimum Wages Act (overtime rates) • Contract Labour Act (for contract workers)