Remote Work Policy Template

# Remote Work Policy

This policy establishes guidelines for employees working remotely, ensuring productivity, security, and work-life balance while maintaining compliance with Indian labour regulations.

• Employees who have completed probation period • Roles that can be performed effectively remotely • Employees with reliable internet connectivity (minimum 25 Mbps) • Suitable home workspace as per ergonomic assessment

3.1 Full-Time Remote • Permanent remote work arrangement • Requires VP/HR approval • Reviewed annually 3.2 Hybrid Remote • 2-3 days remote per week • Manager discretion with HR notification • Team collaboration days in office 3.3 Temporary Remote • Maximum 30 days per occurrence • For personal emergencies, medical reasons, or special projects • Manager approval required

• Core hours: 10:00 AM - 4:00 PM IST (all employees must be available) • Total hours: 8 hours net per day, 40 hours per week • Response time: Within 2 hours during core hours • Status updates: Daily standup participation mandatory • Overtime: Must be pre-approved; compensatory off provided

• Company-provided: Laptop, monitor, keyboard, mouse, headset • Internet allowance: ₹1,500/month reimbursement • Electricity allowance: ₹500/month reimbursement • Furniture: One-time ergonomic setup allowance of ₹10,000 • Maintenance: Company IT support via remote tools

• VPN mandatory for accessing company systems • No work on public Wi-Fi without VPN • Confidential documents must not be stored on personal devices • Screen must be locked when away from workstation • No sharing of login credentials • DPDP Act 2023 compliance mandatory for all customer/employee data handling • Quarterly security training mandatory

• Primary: Microsoft Teams/Slack for instant messaging • Video calls: Zoom/Google Meet for meetings > 15 minutes • Email: For formal communications and documentation • Response expectation: Urgent (1 hour), Normal (4 hours), Low (24 hours) • Camera-on policy for all internal meetings

• Weekly goals via OKR system • Daily standup updates • Bi-weekly 1:1 with manager • Same performance metrics as in-office employees • No monitoring software; trust-based culture

• Ergonomic assessment within first 30 days • Eye check-up reimbursement annually • Mental health support: Employee Assistance Program (EAP) • No meeting Fridays for focused work • Encouraged breaks: 10 minutes every hour

• Company may require return to office with 30 days notice • Employee may request office return with 15 days notice • Performance issues may result in revocation of remote privilege • Business needs may necessitate arrangement changes

• Internet: Actuals up to ₹1,500/month (bill required) • Mobile: ₹500/month for work calls • Co-working space: Up to ₹5,000/month (if home unsuitable) • Travel to office: Actuals for mandatory meetings

• Applicable labour laws apply regardless of work location • PF, ESI, and professional tax deductions continue as per state • Workplace safety responsibility shared between employer and employee • Grievance mechanism same as office-based employees